Privacy Policy

At GTRB (Girls That Ride Bikes), your privacy is important to us. This policy explains how we collect, use, store, and protect your personal data when you visit our website, sign up for events, or engage with our community.

We may collect and process the following types of data:

• Contact information: Name, email address, phone number
   
• Event details: Preferences, emergency contact information (for events only)
   
• Marketing preferences: If you opt into our mailing list
   
• Website usage data: IP address, browser type, pages visited (via cookies or analytics tools)
   

We do not knowingly collect data from children under the age of 16.

We use your personal data to:

• Register you for events or workshops
   
• Respond to your enquiries
   
• Send newsletters or updates (if opted in)
   
• Improve our website and understand user behaviour
   
• Comply with legal obligations
   

We will never sell your data or share it for marketing purposes without your explicit consent.

Under the UK General Data Protection Regulation (UK GDPR), we rely on the following legal bases:

• Consent: For sending newsletters or marketing communications
   
• Contract: When you register for an event or purchase a ticket
   
• Legitimate interests: For community engagement and improving our services
   
• Legal obligation: When required to retain records for tax, insurance, or safeguarding purposes

We may share your data with:

• Trusted partners and service providers (e.g., event registration platforms, email marketing providers)
   
• Emergency services in the case of a health or safety incident at an event
   

All third-party services are GDPR-compliant and handle data securely.

Your data is stored securely on encrypted servers or platforms we use to manage our community.

We retain data only as long as necessary. For example:

• Event data: retained for up to 12 months after the event
   
• Mailing list: until you unsubscribe
   
• Financial records: retained for 6 years for HMRC compliance
   

You have the right to:

• Access your data
   
• Request correction or deletion
   
• Object to processing or withdraw consent
   
• Data portability (where applicable)
   
• Lodge a complaint with the ICO (Information Commissioner’s Office)
   

To exercise any of your rights, please email us at roanna@girlsthatridebikes.com

Our website uses cookies for basic functionality and anonymous analytics. You can manage your cookie preferences via your browser settings.

Our website may contain links to other organisations, such as local businesses, speakers, or sponsors. We are not responsible for their privacy practices and encourage you to read their policies separately.

We may update this Privacy Policy occasionally. The most current version will always be available on our website. If changes are significant, we will notify you via email or website banner.